SAINT FRANCIS UNIVERSITY

Business Office

OVERVIEW

Welcome 

The Business Office at Saint Francis University manages and provides financial oversight and information to service the needs of students, staff, parents, and personnel. The office also collects all university revenue, manages the university's budget, student accounts, tuition and fees, accounts payable, and miscellaneous billings, and is responsible for disbursing the University's payroll.

 

Contact Us

The office is located on the first floor of Raymond Hall. The office hours are Monday through Friday, 8:30 a.m. - 4:00 p.m. 

Main:  814-472-3006
Fax Main: 814-472-3886

 

Employee Forms (login required)

All Business Office forms related to travel reimbursement, check requests, departmental deposits, tax exemptions and student accounts can be found on the department my.francis.edu page. 

 


Student Resources

  • Student Billing Timeline
    The balance is due before the first day of class if you are paying by cash, check, money order, debit card, or credit card.  If you are obtaining a loan to pay the balance, please have a loan approval by this date.

    Fall Semester

    • On-line statement produced beginning of July
    • Due date for balance owed beginning of August

    Spring Semester

    • On-line statement produced beginning of December
    • Due date for balance owed beginning of January

    Summer Semester

    • On-line statement produced first week of May
    • Due date for balance owed end of May
  • Pay My Student Bill

    Online payments are only accepted through our partner CashNet on the my.francis page.

    The payment types accepted by CashNet includes:

    • Monthly Payment Plan
    • Credit Card
    • Debit Card
    • Electronic Funds Transfer

    In order to make an online payment you must have your student login information for my.francis or be an authorized user. If you are unsure of the login information, please click here to look it up.  

    Payments accepted in the Business Office at the Cashier window include: 

    • Cash
    • Check 
    • Money Order 

    Wire transfer payments are accepted after arrangements have been made with the Business Office. Please call (814) 472-2884 to make wire payment arrangements.

  • Student Book Vouchers & Refunds

    Request a Student Book Voucher

    In order to be eligible for a book voucher, your student account must reflect a credit balance after all tuition and fees are charged. 

    Sign up for Student Account Electronic Refunds!

    In order to avoid any kind of delay in receiving your semester refund, sign up for e-refunds!

    If you have any questions, please email billing@francis.edu or call (814) 472-2884.

  • 1098-T Tax Forms for Students

    Student Account 1098T tax forms will be mailed to the student home address on file by January 31st.  Forms can also be accessed online at https://heartland.ecsi.net/. Please note that you will need the student's name (first and last), social security number and home zip code. If you would like to print the form please ensure that your pop up blocker is deactivated. 

    1098T Frequently Asked Questions

  • Reducing or Cancelling Your Loan

    You may request that your loan be reduced or cancelled through the Financial Aid Office at Saint Francis University within 30 days* of the loan being posted to your student account. 

    For more information visit our Financial Aid Homepage

  • Company Sponsored Tuition Deferment

    To be eligible for tuition deferment, a letter regarding your company's tuition reimbursement policy is due at the beginning of every semester.  The letter must be on your company’s letterhead and include the student's name and the reimbursement policy of the company.  Each student will receive a billing statement at the end of the semester.  It is the responsibility of the student to give the statement to his/her employer along with his/her grade(s) for reimbursement.  Payment must be made within 30 days upon completion of the course.

     

    To Apply

    Please forward your company letter to the following:
    Saint Francis University
    Business Office
    P.O. Box 600
    Loretto, PA  15940-0600
    Fax: (814) 472-3886
    Phone: (814) 472-2884
    billing@francis.edu

Student Billing FAQs

  • I have a billing adjustment concerning my meal or housing plan?

    Please see the Tuition and Fee Schedule for the correct cost and calculate your new balance.; Please contact the Office of Residence Life to process your meal or housing change. Your student billing account will be automatically updated for the beginning of the semester when the change is received and approved by the Residence Life Office.

  • I have an outside scholarship not listed on my student bill?

    Please mail a copy of the scholarship award letter to the Business Office and make the necessary deduction from your student bill to calculate your new balance.

  • My bill does not show any financial aid, now what?

    Contact the Financial Aid Office at (814) 472-3010 or at finaid@francis.edu.

  • How do I waive or enroll in the University health insurance?

    You must complete a waiver or enrollment form via the internet.  Enroll or waive the insurance coverage using your unique ID and password received in a mailing from Hulse/QM, or go to qmservicesinc.com/myinsurance and follow the instructions provided. If you do not have your unique ID and password, call 800-273-1715. Please be aware no proof of insurance waiver forms will be accepted after 8/31, and you will be responsible for the cost of the health insurance.

     

  • When will refund checks be issued?

    Refund checks will be direct deposited into a student’s bank account.  If not enrolled in electronic refunds, checks will be mailed to the home address on file.

Budget

The Business Office is responsible for working with the Vice President for Finance & Adminstration to prepare, communicate and manage the university's budget each fiscal year.  Each departmental budget can be accessed on my.francis.edu