SAINT FRANCIS UNIVERSITY
Business Office
OVERVIEW
Welcome
The Business Office provides financial services for students, parents, and employees, including student billing, payment collection, tuition and fees, accounts payable, and payroll disbursement.
Contact Us
Our experienced team is ready to provide support and answer your questions. The office is located on the first floor of Raymond Hall. The office hours are Monday through Friday, 8:30 a.m. - 4:00 p.m.
Main: 814-472-3006
Email: billing@francis.edu
Student Billing Information
At Saint Francis University, we believe cost should never stand in the way of your education. Every qualified student deserves the opportunity to pursue higher learning, regardless of financial circumstances.
While students and their families hold primary responsibility for funding education, the University is committed to helping bridge the gap. We offer scholarships and awards whenever possible and actively pursue financial aid options for students with demonstrated need.
- For questions on loans, scholarships, and grants, contact the Financial Aid Office at 814-472-3010 or finaid@francis.edu.
- For billing questions, contact the Business Office at 814-472-2884 or at billing@francis.edu.
- For questions on housing or meal plans, contact the Residence Life Office at 814-472-3029.
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Notification and Access
Students receive an official notification via their SFU email address (@francis.edu) when their tuition bill is available. A PDF copy of the bill is included as an email attachment.
Bills can also be viewed anytime through my.francis. Log in, click on “Students” in the main navigation, and select “Student Finances” to access your billing information.
Terms of Payment and Payment Deadline
Tuition balances must be paid in full before the first day of class if using cash, check, money order, debit card, or credit card.
If you are using a loan to cover your balance, you must provide proof of an approved loan by that same deadline.
Important Billing Dates*
Fall Semester
- On-line statement produced beginning of July
- Due date for balance owed beginning of August
Spring Semester
- On-line statement produced beginning of December
- Due date for balance owed beginning of January
Summer Semester
- On-line statement produced first week of May
- Due date for balance owed end of May
*Please refer to the academic calendar for first day of class dates.
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Online payments are only accepted through our partner CashNet. Online payments can be applied by doing the following :
Students may grant access in CashNet to individuals who plan to submit payments. This must be done before a third-party individual can make a payment.
Instructions:
- Navigate to CashNet at Access my student's bill
- Login with your parent username/password
- Once the CashNet page opens click on “click here to make a payment” link
- Click on 'make a student account payment' link
Follow instructions by entering banking information or credit card information. Then confirm your payment.
The payment types accepted by CashNet include:
- Monthly Payment Plan
- Credit Card
- Debit Card
- Electronic Funds Transfer
Important note: In order to make an online payment you must have your student login information for my.francis or be an authorized user.
Payments accepted in the Business Office (during business office hours) at the Cashier window include cash, check or money order. Wire transfer payments are accepted after arrangements have been made with the Business Office. Please call (814) 472-2884 to arrange wire payments.
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Sign up for Student Account Electronic Refunds!
In order to avoid any kind of delay in receiving your semester refund, sign up for e-refunds!
If you have any questions, please email billing@francis.edu or call (814) 472-2884.
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Student Account 1098-T tax forms will be mailed to the student's home address on file annually by January 31st. Forms can also be accessed online at https://heartland.ecsi.net/. Please note that you will need the student's name (first and last), social security number, and home zip code. If you would like to print the form please ensure that your pop up blocker is deactivated.
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You may request that your loan be reduced or cancelled through the Financial Aid Office at Saint Francis University within 30 days* of the loan being posted to your student account.
Please note if you completely cancel a disbursement of a loan, any pending disbursements will automatically be cancelled. If you request a loan with more than one disbursement to be reduced and no disbursements have yet been made, the disbursements will be evenly reduced. All requests must be in writing and include the following information:
- Direct Student, Direct Graduate PLUS, and Private Educational Alternative Loans — Student must make request, not parent. Please include your name, your SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Direct PLUS Loans — Parent borrower must make request, not student. Please include parent borrower's name, the student's name, the student's SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Perkins Loans — Student must make request, not parent. Please include your name, your SFU ID Number.
*Please note – any loan not returned within 30 days will be the responsibility of the borrower to return to their loan servicer directly
For more information visit our Financial Aid Homepage
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To be eligible for tuition deferment, a letter regarding your company's tuition reimbursement policy must be submitted at the beginning of every semester. The letter must be on your company’s letterhead and include the student's name, as well as the company's reimbursement policy. Each student will receive a billing statement at the end of the semester. It is the student's responsibility to provide the statement to their employer, along with their grade(s), for reimbursement. Payment must be made within 30 days of completing the course.
To apply for deferment, please forward your company letter to the following:
Saint Francis University
Business Office
P.O. Box 600
Loretto, PA 15940-0600
Fax: (814) 472-3886
Phone: (814) 472-2884
billing@francis.edu
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Please refer to the Tuition and Fee Schedule for the most up-to-date tuition and fees. Please contact the Office of Residence Life to process your meal or housing change. Your student billing account will be automatically updated for the beginning of the semester when the change is received and approved by the Residence Life Office.
-
Yes, if the Master Promissory Note you received has information concerning Saint Francis University. No, if the Master Promissory Note does not contain information concerning Saint Francis University.
-
Please mail a copy of the scholarship award letter to the Business Office and make the necessary deduction from your student bill to calculate your new balance.
-
Contact the Financial Aid Office at (814) 472-3010 or at finaid@francis.edu.
-
Refund checks will be direct deposited into a student’s bank account. If not enrolled in electronic refunds, checks will be mailed to the home address on file.
Notification and Access
Students receive an official notification via their SFU email address (@francis.edu) when their tuition bill is available. A PDF copy of the bill is included as an email attachment.
Bills can also be viewed anytime through my.francis. Log in, click on “Students” in the main navigation, and select “Student Finances” to access your billing information.
Terms of Payment and Payment Deadline
Tuition balances must be paid in full before the first day of class if using cash, check, money order, debit card, or credit card.
If you are using a loan to cover your balance, you must provide proof of an approved loan by that same deadline.
Important Billing Dates*
Fall Semester
- On-line statement produced beginning of July
- Due date for balance owed beginning of August
Spring Semester
- On-line statement produced beginning of December
- Due date for balance owed beginning of January
Summer Semester
- On-line statement produced first week of May
- Due date for balance owed end of May
*Please refer to the academic calendar for first day of class dates.
Online payments are only accepted through our partner CashNet. Online payments can be applied by doing the following :
Students may grant access in CashNet to individuals who plan to submit payments. This must be done before a third-party individual can make a payment.
Instructions:
- Navigate to CashNet at Access my student's bill
- Login with your parent username/password
- Once the CashNet page opens click on “click here to make a payment” link
- Click on 'make a student account payment' link
Follow instructions by entering banking information or credit card information. Then confirm your payment.
The payment types accepted by CashNet include:
- Monthly Payment Plan
- Credit Card
- Debit Card
- Electronic Funds Transfer
Important note: In order to make an online payment you must have your student login information for my.francis or be an authorized user.
Payments accepted in the Business Office (during business office hours) at the Cashier window include cash, check or money order. Wire transfer payments are accepted after arrangements have been made with the Business Office. Please call (814) 472-2884 to arrange wire payments.
Sign up for Student Account Electronic Refunds!
In order to avoid any kind of delay in receiving your semester refund, sign up for e-refunds!
If you have any questions, please email billing@francis.edu or call (814) 472-2884.
Student Account 1098-T tax forms will be mailed to the student's home address on file annually by January 31st. Forms can also be accessed online at https://heartland.ecsi.net/. Please note that you will need the student's name (first and last), social security number, and home zip code. If you would like to print the form please ensure that your pop up blocker is deactivated.
You may request that your loan be reduced or cancelled through the Financial Aid Office at Saint Francis University within 30 days* of the loan being posted to your student account.
Please note if you completely cancel a disbursement of a loan, any pending disbursements will automatically be cancelled. If you request a loan with more than one disbursement to be reduced and no disbursements have yet been made, the disbursements will be evenly reduced. All requests must be in writing and include the following information:
- Direct Student, Direct Graduate PLUS, and Private Educational Alternative Loans — Student must make request, not parent. Please include your name, your SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Direct PLUS Loans — Parent borrower must make request, not student. Please include parent borrower's name, the student's name, the student's SFU ID Number, and the amount you want the loan reduced to or cancelled.
- Perkins Loans — Student must make request, not parent. Please include your name, your SFU ID Number.
*Please note – any loan not returned within 30 days will be the responsibility of the borrower to return to their loan servicer directly
For more information visit our Financial Aid Homepage
To be eligible for tuition deferment, a letter regarding your company's tuition reimbursement policy must be submitted at the beginning of every semester. The letter must be on your company’s letterhead and include the student's name, as well as the company's reimbursement policy. Each student will receive a billing statement at the end of the semester. It is the student's responsibility to provide the statement to their employer, along with their grade(s), for reimbursement. Payment must be made within 30 days of completing the course.
To apply for deferment, please forward your company letter to the following:
Saint Francis University
Business Office
P.O. Box 600
Loretto, PA 15940-0600
Fax: (814) 472-3886
Phone: (814) 472-2884
billing@francis.edu
Please refer to the Tuition and Fee Schedule for the most up-to-date tuition and fees. Please contact the Office of Residence Life to process your meal or housing change. Your student billing account will be automatically updated for the beginning of the semester when the change is received and approved by the Residence Life Office.
Yes, if the Master Promissory Note you received has information concerning Saint Francis University. No, if the Master Promissory Note does not contain information concerning Saint Francis University.
Please mail a copy of the scholarship award letter to the Business Office and make the necessary deduction from your student bill to calculate your new balance.
Contact the Financial Aid Office at (814) 472-3010 or at finaid@francis.edu.
Refund checks will be direct deposited into a student’s bank account. If not enrolled in electronic refunds, checks will be mailed to the home address on file.
Financial Reports
Audited Financial Statements
IRS Form 990
S&P Report
Budget
The Business Office is responsible for working with the Vice President for Finance & Adminstration to prepare, communicate and manage the university's budget each fiscal year. Each departmental budget can be accessed on my.francis.edu
Employee Forms
All Business Office forms related to travel reimbursement, check requests, departmental deposits, tax exemptions and student accounts can be found on the department my.francis.edu page. Forms are accessible only be logging in with secure credentials.