To be eligible for federal and institutional financial aid,students
at Saint Francis University must be making satisfactory academic
progress towards their degree as defined below. Federal student aid
includes Federal PELL Grant, Federal Perkins Loan,Federal Work-Study
Program, Federal Supplemental Educational Opportunity Grant, Direct
Subsidized Loan, Direct Unsubsidized Stafford Loan, and Direct PLUS
Once degree students have completed two semesters of enrollment,their
academic records will be reviewed on a regular basis todetermine
whether they are making satisfactory academic progress asshown below.
During each two semesters (normally one academic year), students will be
required to complete a minimum number of credits, depending on the type
of program. This review will be doneeach time final grades are posted.
Progress is checked two ways depending on when you started full-time
enrollment. For example: if you begin the fall semester,your progress
will be checked at the end of the spring semester. At this time, you
must have maintained satisfactory progress in order to receive aid for
the following academic year. If you begin in the spring, your progress
will be checked at the end of the following fall semester. At that time,
you must have maintained satisfactory progress in order to receive aid
for the upcoming spring and fall semesters.
A student can only repeat a late-drop or failed course ONCE to be counted toward academic progress.
Credits to be included in total number completed are those for which
the student receives a grade of A, B, C, D, or P (credit by
examination). Credit for which the student receives a gradeof W, WP,
WF, or I will not be included, although "I" (Incomplete)grades which
result in a determination of unsatisfactory progress may be reviewed
upon completion of course work. Incomplete grades not completed by the
end of the academic contracted date are computed as "Fs." Once students have completed sixty(60) credit hours, a "C" (2.0) average must be maintained for continuance of financial aid.
Saint Francis expects students enrolled in degree programs to
complete all required course work within a given amount of
time;therefore, students may receive financial aid for a maximum number
of semesters as shown below:
Qualitative Standard - Students must achieve the
minimal Grade Point Average as set forth by the University and listed in
the section "Academic Policies and Procedures; Academic Dismissal and
Probation". Students who fail to attain this standard are only eligible
for financial assistance if reinstated by the Office of Financial Aid.
Quantitative Standard - Students are expected to
progress toward degree requirements at a reasonable pace. Students that
attempt 12 or fewer credits per semester must earn 100% of the credits;
if you attempt 10 credits you must earn 10 credits and so on. Students
that attempt 13-14 credits per semester must earn 90% of the credits
(minimum of 12 credits/semester). Students that attempt 15+ credits per
semester must earn 80% of the credits (minimum of 12 credits/semester).
Change of Major - Students who
change majors must appeal through the Office of Financial Aid for the
additional amount of time needed to complete the new program without
regard to time spent in previous course work provided the student was
making satisfactory progress at the time of change.
Second Degree - Financial aid for a second degree
will be awarded to students only after they present a statement from an
advisor indicating the additional courses necessary for the second
degree. Financial aid will be awarded for those credits required for
the additional degree.
Transfer Students - Course work transferred to and
accepted by Saint Francis University will be included in the evaluation
of credits completed toward a degree. Transfer credits earned at other
institutions which are applied to the student's program of study at
Saint Francis University will be counted as both credits attempted and
earned when determining the maximum number of semesters a student may
receive financial aid. Transfer credits will be considered at a rate of
twelve (12) semester credits equal to one semester.
Students who have received prior state grant assistance at another
institution must submit a copy of their final college transcript to the
Registrar's Office at Saint Francis University. Academic progress
requirements for the PHEAA State Grant program require the University to
verify that you were successfully making academic progress at your
prior institution before transferring to Saint Francis University. PHEAA
State Grant funds will not be credited to a student's account until the
needed transcripts are received and progress has been confirmed.
Part-time Students - When a student receives
financial aid, the government and school will expect that student to
make Academic Progress. This means that the student must pass all
credits attempted each semester. If a student withdraws from school,
drops a class, or repeats a class,financial aid can be affected during
the semester that the student is enrolled or in future semesters.
Termination - At the end of every academic year, a
student who fails to meet the requirements set forth for satisfactory
academic progress will be notified in writing by the Financial Aid
Office that all federal and institutional aid will be terminated.
Reinstatement - A student who fails to make satisfactory progress may apply for reinstatement through the following procedures:
A. A student must attain a level of progress commensurate with the time spent in school (see Standards of Progress).
B. If a student takes course work at another school, the student
must submit an official transcript to the Registrar's Office and the
credits must be accepted by Saint Francis University toward the
student's diploma or degree.
C. The student must, upon completion of course work,notify the
Financial Aid Office in writing that he/she wishes to be considered for
reinstatement of aid eligibility.
D. The Financial Aid Office will notify students in writing after
determining whether sufficient progress has been made to merit
Appeals - Students denied financial aid due to lack
of academic progress or because they have exhausted the maximum number
of semesters for which they are eligible to receive aid may appeal if
extenuating circumstances exist. Academic progress waivers may be
granted for medical emergency/illness of student, spouse, or child;
death of parent, spouse, child; or other documented extenuating
All appeals must be made in writing to the Financial Aid Office and
accompanied by significant documentation to validate the student's
reason for not making satisfactory academic progress and what has
changed to allow them to make satisfactory progress at the next
evaluation. The appeal request will be reviewed and the student will be
notified in writing of the results of the appeal.
It is the policy of the Financial Aid Office to waive a maximum of
six (6) credits toward satisfactory academic progress. If the student
is still short credits after the waiver is granted, it is the student's
responsibility to complete the remaining credits to be considered for
reinstatement of aid eligibility. Failure to do so will result in the
termination of future financial aid.
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